Job Description

Hogan Lovells is seeking a highly organized and detail-oriented Legal Assistant to join our Minneapolis office . This position offers the opportunity to contribute meaningfully within a smaller office environment, supporting attorneys and team members in a fast-paced, client-focused setting. The ideal candidate will bring at least two years of experience in a legal or professional services setting, a strong understanding of legal procedures and documentation, and a commitment to excellence in administrative support.

Key Responsibilities

• Manage attorney calendars and coordinate meetings across time zones
• Communicate professionally with clients and respond promptly to inquiries
• Review and triage emails and calls to support attorney efficiency
• Prepare, format, and proofread legal documents and correspondence
• Maintain case files and client records with accuracy and confidentiality
• Handle billing processes, including electronic billing and budget tracking
• Prepare expense reports and coordinate travel arrangements
• File legal documents with state and federal courts (e-filing required)
• Assist with audit letter responses and quarterly lobbying reports
• Organize client meetings, video conferences, and related logistics
• Provide general administrative support and assist with overflow work as needed

Qualifications

• Two (2)+ years of administrative experienced in a legal or professional services firm preferred
• Strong knowledge of legal terminology, procedures, and documentation
• Advanced proficiency in Microsoft Office Suite; MOS certification preferred
• Excellent communication, organizational, and time management skills
• Experience with billing systems and electronic billing preferred
• Associate or bachelor’s degree preferred

Work Hours

• Core hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.
• Flexibility to adjust hours and work additional time may be required based on business needs, including deadlines, client demands, and team support requirements.

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at LeaveofAbsence_US@hoganlovells.com.

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